Understanding the service
We organise receipts, payments, donor records and supporting vouchers into usable accounts. Transaction volume and reporting period are agreed before work begins.
Use a chart of accounts that reflects activity
Separate donations, grants and other receipts, and track restricted funding where required. Choose expense categories that help explain programme delivery and administration. A simple, consistently used structure is more useful than dozens of accounts that nobody maintains.
Close each period with a review
Reconcile bank accounts, check outstanding advances and match receipts to supporting records. Identify the person approving a transaction as well as the person entering it. A periodic review reduces the effort of assembling annual accounts and makes donor reporting easier to trace.
Preparation checklist
Use this as a starting file, not a universal eligibility decision. ACS confirms the final checklist against your actual entity, activity and reporting period.
- Existing registration and account details
- Records for the reporting period
- Previous filings and acknowledgements
- Authorisation and supporting financial schedules
Keep originals and final versions distinguishable. Record missing information before submission and use the agreed private channel for sensitive evidence.
From enquiry to agreed work
- Share the requirement and relevant reporting period.
- ACS reviews the records and confirms the scope and charges.
- Preparation, review and authorised filing or delivery.
- Receive completion records and the next-step checklist.
Reliable financial records for management, reporting and the annual audit. Timing depends on the supplied records, applicable process and external review. No authority decision or processing date is guaranteed.
ACS professional fee
Government fees, taxes, provider charges and additional professional work are separate unless the written quote says otherwise. The listed fee is not a grant, tax, contribution or licence payment. Online payments remain inactive.
Frequently asked questions
Should grant money be treated like unrestricted donations?
Not automatically. Review the grant agreement and restrictions and maintain the schedules needed for its reporting conditions.
Does bookkeeping include tax returns or audit?
Those are separate deliverables unless expressly included. Good books provide their starting evidence, not their completion.
What does the listed professional fee include?
The ACS fee covers only the work confirmed in your quote. Government fees, taxes, provider or certification-body charges and additional professional work are separate unless expressly included. Booking does not activate an online payment.
What should I share for the first discussion?
Start with your requirement and the relevant period or project. The callback form needs only your name and mobile number. Share identity, banking or financial documents only through the agreed private workflow.
Discuss your requirement
NGO Accounting & Bookkeeping
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References & context
Prepared by ACS Consultancy with AI-assisted drafting. Published 3 October 2026. These general resources are not individually reviewed legal, tax or financial advice. Official requirements can change; check the applicable period and obtain the appropriate qualified advice before filing or making a financial decision.